Coordinator, Development and Outreach
Human Rights Watch Greater Chicago Area Hybrid
About the job
FULL-TIME JOB VACANCY
COORDINATOR
Development and Outreach Department
Chicago Office
Application Deadline: February 6, 2022
The Development and Outreach Department of Human Rights Watch (HRW) is seeking candidates for the position of Coordinator in the Chicago office to provide fundraising and outreach coordination as well as administrative assistance.
The Coordinator is part of the Chicago Development Team, which serves as an important base for HRW’s development, fundraising, and outreach activities in the area. The position is full-time at 40 hours per week and requires availability to work occasional nights and weekend events when it is safe to do so. The Coordinator reports to the Associate Director based in Chicago and is anticipated to start by this March.
Due to COVID-19, many of our global offices are operating in reduced capacities. The successful candidate may be required to work remotely as local mandates necessitate. We recognize that this moment, during the pandemic, is a uniquely difficult time for most people, particularly those with caregiving responsibilities, and we aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.
Responsibilities
1. Coordinate the production of major fundraising, outreach, public programming, and initiatives in Chicago, at the direction of the Associate Director.
2. Provide special event support for the annual dinners, film screenings, and other events throughout the year by managing mailings, tracking RSVP's, overseeing volunteers, coordinating materials, working with vendors, etc.
3. Provide administrative support including scheduling, preparing required materials for and taking minutes at meetings and briefings, responding to inquiries, recording and processing finances, background research, and travel arrangements as appropriate.
4. Organize logistical aspects of fundraising by maintaining key spreadsheets, preparing solicitation and acknowledgement materials in a timely manner, coordinating outreach materials, collating follow-up fundraising reports and internal logistics, liaising with internal teams and processes, etc.
5. Maintain the database by updating donor and financial information and overseeing data entry for events and cultivation initiatives; ensure the integrity and confidentiality of our data.
6. Assist with prospect and donor relationship management by providing support for engaging members’ networks, conducting research on individual and foundation prospects using various online tools to prepare donor solicitation strategies, maintaining various contact lists, and drafting donor communications.
7. Provide general administrative and operational support to the Chicago office, including answering phones, processing mailings and expenses, maintaining accurate files, responding to requests for information, liaising with limited vendors related to the operational functioning of the office, ordering supplies, and handling office maintenance and facilities issues.
8. Coordinate the development of content for public programming, events, newsletters, mailings, and presentations.
9. Deliver output in a timely manner and be consistent with the agreed strategy and priorities of the Development and Outreach Department.
10. Assist with the recruitment, acclimation, and mentoring of interns as appropriate; and
11. Perform other responsibilities as may be required.
Qualifications
Education: A bachelor’s degree or equivalent professional experience in a related field is required.
Experience: A minimum of 2 years of administrative experience and demonstrated success in coordinating events is required.
Related Skills and Knowledge:
1. Prior office administration, creativity, follow-through, and exceptional organizational skills are required.
2. Excellent oral and written communication skills in English are required.
3. Effective interpersonal skills and the ability to communicate with a wide variety of audiences, including donors and external partners are required.
4. Ability to work well under pressure while juggling multiple tasks simultaneously are required.
5. Self-motivation and ability to take initiative, prioritize with minimal supervision, and work well in a fast-paced environment with a small team are required.
6. Excellent analytical skills and the natural curiosity and creativity needed to problem solve are required.
7. Ability to make sound decisions consistent with functions and organizational values is required.
8. Proficiency in computer programs including MS Office applications, especially Excel, is required; experience with Salesforce, CRM software, and file organization highly desirable.
9. Experience and interest in non-profit development, philanthropy and/or event planning are required; strong interest in human rights is desirable.
Other: Occasional night and weekend work to support events is required. Applicants for this position must possess current U.S. work authorization.
Salary and Benefits: Salary range starts at $53,826. Human Rights Watch offers comprehensive employer-paid benefits, including medical, dental, vision, disability and life insurance, an outstanding retirement savings plan and twenty (20) days of vacation per year.
How to Apply: Please apply immediately or by February 6, 2022, by visiting our online job portal at careers.hrw.org and attaching a cover letter and resume. No calls or email inquiries, please. Applications must be complete to receive considerations, and only shortlisted candidates will be contacted.
If you are experiencing technical difficulties with your application submission, please email recruitment@hrw.org. Due to the large response, application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.
Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Human Rights Watch does not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.
Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.
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