Title: Project Management Office (PMO) Lead, Chicago Metropolitan Agency for Planning (CMAP)
Pay: $88,651.73 To $113,030.90 Annually
The Chicago Metropolitan Agency for Planning (CMAP) is seeking an Project Management Office (PMO) Lead to provide high-level project management support to the agency. CMAP is a mission-driven agency serving the 284 municipalities and 7 counties of northeastern Illinois as the region’s comprehensive planning organization. As the region’s Metropolitan Planning Organization, CMAP is routinely asked to solve complex challenges, involving multiple stakeholders and unique solutions. The successful candidate will assist CMAP staff’s scoping and management of a wide range of projects that produce plans, white papers, policy documents and data solutions.
This is a new position that will be a guiding force in implementing Collaborative Project Management and a new ERP system (D365) to track projects. The ideal candidate for this position will have at least six years of related experience supporting multiple, small- and large-scale projects from initiation through close-out. This person would have advanced knowledge of project management principles, preferably in a cross divisional/matrix management setting. CMAP is looking for an organized, flexible team player willing to guide project teams and be proactive in addressing challenges.
Minimum Qualifications:
Bachelor’s degree in project management, business administration, public administration or related field is required; a master’s degree is preferred.
Six years 'experience in managing a portfolio of projects is required; preferably in matrix management environment.
Project Management Professional (PMP) certification is preferred.
Duties/Responsibilities:
Organizational Stewardship:
- Drives continuous improvement through the incorporation of agency feedback.
Communications/People:
- Provides coaching and facilitation support to cross-functional project teams working through the Collaborative Project Management methodology.
- Trains new and existing staff on project management methodologies, tools, and processes.
Execution/Project Management:
- Serves as project leader for high-priority agency-wide initiatives. • Acts as interim project leader, as needed, during periods of staff transition to ensure project continuity and progress.
- Leads the scoping and management of multiple large-scale projects and/or project portfolios that align with agency priorities.
- Reviews and makes recommendations to program-level action plans monitoring implementation progress across the agency.
- Tracks progress on projects and initiatives and reports on performance outcomes at a portfolio level.
Subject Matter Expertise/Technical Skills:
- Researches and recommends innovative practices in project and program management, work plan execution, and operational efficiency.
- Utilizing the Project Toolkit, ensures agency standards for project management are implemented, conducts quality assurance reviews, and ensures compliance with established standards.
- Develops and identifies best practices for project management, including tracking, and reporting.
Required Skills/Abilities:
- Advanced knowledge of project management principles, preferably in a cross divisional/matrix management setting.
- Ability to use clear communication to communicate effectively, both verbally and in writing.
- Ability to work collaboratively with internal and external partners, agencies, and communities and maintain effective harmonious relationships.
- Ability to effectively lead and facilitate meetings in a manner that promotes engagement.
- Ability to work effectively in a hybrid environment promoting resourcefulness and efficient practices.
- Demonstrated ability in the use of computer systems and application tools, including Microsoft Office products and program/project management software.
- Ability to efficiently manage multiple work projects, and multiple responsibilities to meet deadlines and agency expectations.
Education and Experience:
- Bachelor’s degree in project management, business administration, public administration or related field is required; a master’s degree is preferred.
- Six years 'experience in managing a portfolio of projects is required; preferably in matrix management environment.
- Project Management Professional (PMP) certification is preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Prolonged periods of sitting.
Minimum Qualifications:
Bachelor’s degree in project management, business administration, public administration or related field is required; a master’s degree is preferred.
Six years 'experience in managing a portfolio of projects is required; preferably in matrix management environment.
Project Management Professional (PMP) certification is preferred.
Duties/Responsibilities:
Organizational Stewardship:
- Drives continuous improvement through the incorporation of agency feedback.
Communications/People:
- Provides coaching and facilitation support to cross-functional project teams working through the Collaborative Project Management methodology.
- Trains new and existing staff on project management methodologies, tools, and processes.
Execution/Project Management:
- Serves as project leader for high-priority agency-wide initiatives. • Acts as interim project leader, as needed, during periods of staff transition to ensure project continuity and progress.
- Leads the scoping and management of multiple large-scale projects and/or project portfolios that align with agency priorities.
- Reviews and makes recommendations to program-level action plans monitoring implementation progress across the agency.
- Tracks progress on projects and initiatives and reports on performance outcomes at a portfolio level.
Subject Matter Expertise/Technical Skills:
- Researches and recommends innovative practices in project and program management, work plan execution, and operational efficiency.
- Utilizing the Project Toolkit, ensures agency standards for project management are implemented, conducts quality assurance reviews, and ensures compliance with established standards.
- Develops and identifies best practices for project management, including tracking, and reporting.
Required Skills/Abilities:
- Advanced knowledge of project management principles, preferably in a cross divisional/matrix management setting.
- Ability to use clear communication to communicate effectively, both verbally and in writing.
- Ability to work collaboratively with internal and external partners, agencies, and communities and maintain effective harmonious relationships.
- Ability to effectively lead and facilitate meetings in a manner that promotes engagement.
- Ability to work effectively in a hybrid environment promoting resourcefulness and efficient practices.
- Demonstrated ability in the use of computer systems and application tools, including Microsoft Office products and program/project management software.
- Ability to efficiently manage multiple work projects, and multiple responsibilities to meet deadlines and agency expectations.
Education and Experience:
- Bachelor’s degree in project management, business administration, public administration or related field is required; a master’s degree is preferred.
- Six years 'experience in managing a portfolio of projects is required; preferably in matrix management environment.
- Project Management Professional (PMP) certification is preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Prolonged periods of sitting.